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Definition and How to Create a Sales Invoice

If your company is engaged in trading, then one of the proofs of transactions that are often issued is sales invoices as well as companies engaged in services. Some people may still be confused about the difference between sales invoices and purchase invoices, so they are often mistaken in their use.

In the following article, we will explain things related to invoices and how to create them.


Definition of Sales Invoice

Sales invoices are often also referred to as sales invoices, which are proof of transactions in the form of bills or invoices issued by the seller to the buyer. This document is made as proof of the transaction stating that the goods have been purchased by the buyer or the services that have been used by the customer, either in the form of cash (cash) or installments (credit/financing).

The sales invoice contains important data needed starting from the name of the goods or type of service, price, date of transaction, discount, and the final price that must be paid by the buyer and is usually sent to the buyer together with the delivery of goods, receipt of goods or completion of use of the service. In addition, it can also be used as legal evidence if the buyer wants to complain about the product purchased or the use of the service.

Along with the development of technology, now sales invoices are no longer in the form of sheets of paper. Currently, digital invoices are available that can be sent via email anytime and anywhere. In a business transaction, it is only natural for the seller to issue a record of proof of the transaction in the form of a note or invoice.


Sales Invoice Function

When you make a business transaction, usually you will receive a document containing details of the transaction between the seller and the buyer or the use of the service where the service provider will provide details of the transaction for the service you have used. such as the nominal amount to be paid, payment methods, and other details.

So that this Sales Invoice or Sales Invoice functions as:

  1. Written evidence of the sale and purchase transactions that occurred or the services you have used.
  2. Information on goods that have been purchased by customers or services that have been used by customers. This information usually includes product descriptions for services, prices, and quantities.
  3. Billing information and payment terms that must be made by the customer.
  4. Proof of handover of goods or use of services has been provided to the customer.
  5. A valid clarification tool or complaint if the goods received or services provided are not in accordance with the agreement.
  6. A valid reference document if the goods or services are to be resold.
  7. Evidence of transactions used to prepare financial statements.
  8. Proof of tax reporting.
  9. Proof of invoice containing nominal information paid by the buyer in cash or credit.
  10. Proof of sale of goods sold or services that have been used legally in accordance with requests from customers.
  11. Proof of purchase, which can be valid evidence for the buyer to file for compensation or a complaint if in the future the goods or services purchased experience errors or damage.

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